How to Write Rejection Letter After Interview - 3 Examples

I've created a three sample email templates that you can use to inform the candidates that they have not been selected during the interview process.

Email Example #1:

Subject: Your Interview with [Company Name]

Dear [Candidate's Name],

Thank you for taking the time to interview with us for the [Job Title] position. We appreciate your interest in our organization and your effort in understanding the role.

After careful consideration, we have decided to move forward with another candidate who we feel is a more suitable match for this specific role. This decision was difficult due to the number of highly skilled applicants such as yourself.

We genuinely appreciate your interest in [Company Name] and encourage you to apply for future positions that align with your skills and experience.

Kind Regards,

[Your Name] [Your Position] [Company Name]

Email Example #2

Subject: Re: Your Application for [Job Title] at [Company Name]

Dear [Candidate's Name],

Thank you for your application and for taking the time to attend the interview for the [Job Title] position.

We would like to inform you that, after careful consideration, we have decided to proceed with another candidate for this role. This does not reflect on your qualifications, as we were impressed by your credentials and experience.

We keep all applications on file and will certainly consider you for future opportunities that match your profile. Thank you once again for your interest in [Company Name].

Best Regards,

[Your Name] [Your Position] [Company Name]

Email Example #3

Subject: Your Recent Interview with [Company Name]

Dear [Candidate's Name],

We want to thank you for your interest in the [Job Title] position and for taking the time to interview with us. We appreciate the effort you put into your application and presentation.

However, we regret to inform you that we will not be progressing your application further at this time. We had a competitive field of candidates, and we have chosen to proceed with an individual whose qualifications we believe match our needs a little more closely.

We value your interest in [Company Name] and hope to have the opportunity to consider you for future positions.

Warm Regards,

[Your Name] [Your Position] [Company Name]

Feel free to copy and paste these email templates and customise them for the job title, your name, position and company name. I believe these email templates are straight to the point, are polite and professional.

Let me know if you need more examples.

Email Example #4

Subject: Regarding Your Application at [Company Name]

Dear [Candidate's Name],

We would like to express our gratitude for your application and for the time you spent interviewing with us for the [Job Title] position.

After a thorough review of all applications, we have made the difficult decision to proceed with another candidate whose skills and experiences align more closely with our current needs.

We understand that this may be disappointing, but please know that your application was seriously considered. We were particularly impressed by your [mention something specific, like qualifications, experience, skills, etc.].

We hope you'll consider applying for future opportunities at [Company Name]. Thank you for your interest in our company.

Best regards,

[Your Name] [Your Position] [Company Name]

Email Example #5

Subject: Outcome of Your Interview for [Job Title] at [Company Name]

Dear [Candidate's Name],

I hope this message finds you well. I wanted to reach out personally to inform you that, after careful consideration, we have decided to move forward with another candidate for the [Job Title] position.

Please understand that this decision was not reached easily. Your qualifications and experiences were impressive and we appreciate the time and effort you invested in the application process.

We will keep your resume on file and, should another position that aligns with your qualifications become available, we would welcome your application.

Thank you once again for considering [Company Name] as your potential employer. We wish you all the best in your job search and future endeavors.

Sincerely,

[Your Name] [Your Position] [Company Name]