How to Write Rejection Letter After Interview - 3 Examples

By - Kaustubh Katdare • 10 months ago • 11.5k views

I've created a three sample email templates that you can use to inform the candidates that they have not been selected during the interview process.

Email Example #1:

Subject: Your Interview with [Company Name]

Dear [Candidate's Name],

Thank you for taking the time to interview with us for the [Job Title] position. We appreciate your interest in our organization and your effort in understanding the role.

After careful consideration, we have decided to move forward with another candidate who we feel is a more suitable match for this specific role. This decision was difficult due to the number of highly skilled applicants such as yourself.

We genuinely appreciate your interest in [Company Name] and encourage you to apply for future positions that align with your skills and experience.

Kind Regards,

[Your Name] [Your Position] [Company Name]

Email Example #2

Subject: Re: Your Application for [Job Title] at [Company Name]

Dear [Candidate's Name],

Thank you for your application and for taking the time to attend the interview for the [Job Title] position.

We would like to inform you that, after careful consideration, we have decided to proceed with another candidate for this role. This does not reflect on your qualifications, as we were impressed by your credentials and experience.

We keep all applications on file and will certainly consider you for future opportunities that match your profile. Thank you once again for your interest in [Company Name].

Best Regards,

[Your Name] [Your Position] [Company Name]

Email Example #3

Subject: Your Recent Interview with [Company Name]

Dear [Candidate's Name],

We want to thank you for your interest in the [Job Title] position and for taking the time to interview with us. We appreciate the effort you put into your application and presentation.

However, we regret to inform you that we will not be progressing your application further at this time. We had a competitive field of candidates, and we have chosen to proceed with an individual whose qualifications we believe match our needs a little more closely.

We value your interest in [Company Name] and hope to have the opportunity to consider you for future positions.

Warm Regards,

[Your Name] [Your Position] [Company Name]

Feel free to copy and paste these email templates and customise them for the job title, your name, position and company name. I believe these email templates are straight to the point, are polite and professional.

Let me know if you need more examples.

Replies

  • Kaustubh
    Kaustubh Katdare

    Here are two more examples of email to send to the candidate informing them about their rejection:

    Email Example #4

    Subject: Regarding Your Application at [Company Name]

    Dear [Candidate's Name],

    We would like to express our gratitude for your application and for the time you spent interviewing with us for the [Job Title] position.

    After a thorough review of all applications, we have made the difficult decision to proceed with another candidate whose skills and experiences align more closely with our current needs.

    We understand that this may be disappointing, but please know that your application was seriously considered. We were particularly impressed by your [mention something specific, like qualifications, experience, skills, etc.].

    We hope you'll consider applying for future opportunities at [Company Name]. Thank you for your interest in our company.

    Best regards,

    [Your Name] [Your Position] [Company Name]

    Email Example #5

    Subject: Outcome of Your Interview for [Job Title] at [Company Name]

    Dear [Candidate's Name],

    I hope this message finds you well. I wanted to reach out personally to inform you that, after careful consideration, we have decided to move forward with another candidate for the [Job Title] position.

    Please understand that this decision was not reached easily. Your qualifications and experiences were impressive and we appreciate the time and effort you invested in the application process.

    We will keep your resume on file and, should another position that aligns with your qualifications become available, we would welcome your application.

    Thank you once again for considering [Company Name] as your potential employer. We wish you all the best in your job search and future endeavors.

    Sincerely,

    [Your Name] [Your Position] [Company Name]

Note: Only logged-in members of CrazyEngineers can add replies.

Other questions

I'm considering switching to a mechanical keyboard like NuPhy Air 75 or 96, but wondering if the keys are harder to press.

Been watching a lot of videos on YouTube about how easy and comfortable it is to type on a Mechanical Keyboard.

I'm currently used to typing on Apple Magic Keyboard. If anyone of you have made a switch from Apple Magic Keyboard to Mechanical Keyboard, please let me know your experience. Thank you!

Can an engineer become a doctor? If you got forced into studying engineering and want to go back to your first love - medicine (MBBS), what are your options? Let's discuss.

Yes, an engineer can become a doctor. But it won't be easy. Engineering degrees worldwide are mostly 4-year degree courses and medicine too requires an average of 4-5 years followed by mandatory internship. Not everyone has the patience, money and time to dedicate a decade only to learning.

If you are an engineer or engineering student who wants to...

I was recently asked if a data engineer can become a data science. How difficult is it for data engineers to switch career to data scientist and what type of training is involved. Looking for responses from data engineers and data scientists.

A data engineer can become a machine learning engineer with proper training. Keep in mind that being a data engineer is not a prerequisite for becoming a machine learning engineer.

I find this question very similar to Can data engineer become a data scientist?. Do take a look at that discussion as well.

Data engineering is an emerging field in the big-data domain and there's a growing demand for data engineers.

A typical data engineer role involves collecting data, creating data pipelines, verifying the data, correcting it and...

Can data engineer work from home? Or do they have to be physically present at the work-site to get their data engineering job done? Let me answer this commonly asked question.

A data engineer can definitely work from home. The role of data engineer does not require the engineer to be physically present on-site. Why? because 99% of the data engineering work happens in the cloud. All you'll need is a strong Internet connection and credentials to login to your cloud accounts to build data pipelines.

Can data engineers...