@Kaustubh Katdare • 20 Nov, 2012 • 2 likes
It turns out that engineering students have been searching for a project report format & sample. I found my old project report my team had created and decided to make changes and present it as a draft for all the CEans. I will try to attach a draft to this post which you can download. I'd recommend making changes to suit your needs than just using this as a template. Note that this template can be use for both third year and final year engineering projects with minimal change. I'll explain the outline of a standard project report and explain various parts of it. So, sit back and relax because you've found the perfect template that you've been looking for.

The Certificate

Typically, any project report will start with a certificate. This especially holds true if you're submitting your project report to your college or University. This certificate is permanently attached to your report so make sure it's nice looking and has all the information necessary.


Remember that a project is a collaborative effort and that means you will have to acknowledge several stake holders who assisted, helped and guided you. This section will is all about saying 'Thank You' to everyone. Start by saying that the project has been successfully completed and you'd like to acknowledge the help you received from various people. It's very important to mention 'special thanks' to your head of the department and project guide.

End your acknowledgement section by saying thank you to the Principal of your college or University. You should dedicate a page in your report to this.


A project report is a structured representation of your work. That's why you should form an Index so that it is easier for the reader to navigate to the specific parts of your report. Microsoft Word has inbuilt tools to create an index and associate it with page numbers so this does not take much time, if you format the rest of your project report properly. The Index will be based on your use of 'Titles' and Subtitles [H1, H2,...H6] so make sure you pay a little more attention to it.

Contents Of Your Project Report

Chapter 1: Introduction

The contents of your project reports will start with 'Introduction' - This will be a general introduction of your project. You may write what your project is about, what are your attempting to do, what problem you're trying to solve or what's the improvement you're trying to attempt in existing systems through your project.

You should also write about the programming languages, tools, technologies used etc. in brief to achieve a perfect introduction of the project. Make sure that the introduction doesn't go beyond 2-3 pages.

Chapter 2: Problem Description

Describe the problem or idea that the project is about. This would typically be an extension of the 'introduction' you've already written, but should go into the depth. Write about how the problem affects the industry, individuals or explain the various causes of the problems.

Chapter 3: Proposed Solution / System Analysis

Describe how your project tries to address the problem or propose a new idea and then start writing about the overall system analysis that you've built. You could start writing with why the system you've developed is an effective way of addressing the problem and mention about the system configuration.

Chapter 4: Process Flow & Working Of The System

This chapter will describe the overall process you've implemented in your project and also explain the detailed working of the system. You should also mention about the theories that you've used and how you've implemented them. This part of the project will have several diagrams that describe working of different components and assemblies. It's better to include the actual photographs of the model, system readings, calculations you've performed along with actual graphs plotted using the system readings and compare them with the theoretical graphs.

If it's a computer software project, you should write about the logic and algorithm your system utilizes and detailed description of each of the steps. Make sure that you divide this chapters into various sub-headings so that the index formation is easier and cleaner.

Chapter 5: Demonstration

After describing the working of the system, this chapter will describe the real-world working of the system. You could write about the sample input data you've provided to the system under real-world conditions and how your system processed it and generated an output. If you're developing an electrical machine or system; you should write about various inputs in terms of voltages, components, currents etc. and how the system performed to deliver output.

If you've developed a software system, then write the sample data input and output your system generates.

Chapter 6: Feasibility

This would be a small cost-analysis of the project. Write about the various costs in the development of project and if you've achieved cost reduction, write about it comparing it with the currently established systems.

Chapter 7: Future Development Scope and Prospects

Do you envision any future developments of the system? If yes, write about what are the additions that can be implemented in the system. You may even acknowledge what are the current limitations and the solutions you wish to propose to the system.

Chapter 8: Bibliography

This is a list of references you've used (CrazyEngineers.com, Wikipedia, HowStuffWorks etc.) during your project work.

The whole project report will extend to about 40 - 80 pages depending upon your project. Make sure that you spell check your report before you print it. Avoid copy-pasting from various sources. You may 'quote' a few references, but it's mandatory that you MUST provide reference links whenever you use someone else's material.

Attaching Few Sample Project Report Formats & Samples -

1. From Anna University, Chennai
2. From Yeditepe University
(More to be attached...)
@Ankita Katdare • 20 Nov, 2012 A lot of computer science students keep asking if they should include the entire project 'code' in their thesis or not. I feel it is impossible to add the complete programs in a hard copy. Therefore, if you want to keep it open-source, burn a CD and stick it to your project report file.

Another point that confuses some people is 'Costing'. Some departments in a few colleges make it mandatory to include the 'costing' in final project report or thesis. Now, what they want to know is a rough estimate of what the project would cost to a person if he/she decides to replicate it. So, software engineers have very less to worry about. The engineering branches that deal with hardware should keep noting down their costs during the project-making and include the major portions in their thesis/project report.

I think it would be great if CEans come forward and ask their queries in this thread, so that we can address them one by one and this thread becomes the ultimate guide for anyone looking to write a good project report.
@Ankita Katdare • 13 Nov, 2017 @Debasmita Banerjee @Amit Kumar Jha Any suggestions you could make here?

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