Excel Formula To Create Abbreviations Using First Letters Of Text

Function GetInitials(ByVal s As String) As String
Dim sExclude As String

sExclude = "the|for|a|an|of" ' words to exclude

With CreateObject("VBScript.RegExp")
    .Global = True
    .IgnoreCase = True

    .Pattern = "\b(" & sExclude & ")\b"
    s = .Replace(s, "")

    .Pattern = "\s*([a-z])[a-z]+\s*"
    GetInitials = UCase(.Replace(s, "$1"))

End With
End Function

@Aashish Joshi • 02 Jul, 2016 • 1 like Not sure about Excel but it is fairly easy to do this with Perl. 😀

All you need to do is copy the "full form" column to Notepad and save it as a csv. Give the file's path to perl and let it run its magic 😀

the drawback with this script is if any letter that needs to be ignored is capital it'll add that to the final abbreviation. Like Indian Institute Of Technology will become IIOT. However, with another condition in the if statement it should be possible to avoid this as well.

I've attached 2 sample files that I tested the script with. Once you have the final abbreviated.csv just open it in Excel and copy/paste the contents.

Here's a sample script:

#!/usr/bin/perl
use strict;
use warnings;
use Text::CSV;

#name of the file where the full forms are kept
my $fullform = '/path/to/full_name.csv';
open my $read,"<",$fullform or die $!;

#name of the file where the abbreviations need to be added
my $abbreviation = '/path/to/abbreviated.csv';
open my $write,">",$abbreviation or die $!;

# if the first line in the csv is column name
# uncomment the line below.
#
#my $junk = <$fh>;

my $csv = Text::CSV->new();

while(my $line = $csv->getline($read)){
   
    my $abb;
    my @split = split(" ",$line->[0]);
   
    my $len = $#split;
   
    for (0..$len){
        my $char = substr($split[$_],0,1);
        # if the first character is capital process it
        # otherwise do nothing
        if($char =~ m/[A-Z]/){
           
            # in the first run $abb is not
            # defined so make it = $char
            # from 2nd run onwards concatenate it.
            if(!defined $abb){
                $abb = $char;
            }else{
                $abb = $abb.$char;
            }
        }
    }
    print $write "\"$line->[0]\",\"$abb\"\n";
}

close $read;
close $write;

@Kaustubh Katdare • 02 Jul, 2016 Python! Thanks a lot, @Aashish Joshi . This would definitely be handy. Btw, the macro I posted in my first post actually worked fine. It omits the dots (periods) but otherwise, it works just fine. I'm thinking of learning regex; to make life easier. 😀

@Aashish Joshi • 03 Jul, 2016

Kaustubh Katdare

I'm thinking of learning regex; to make life easier. 😀

Oh yes, it makes things soo much easier. I've barely started learning regex and I can already see how easily it gets me out of sticky situations. 😁